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3 Tips for Gaining More Time in your Day

communication team building time management Jan 19, 2018

 

 

No matter if you are a salon or mobile grooming business owner, have employees or groom solo you often bemoan the fact that your to-do lists are miles long...  You wish you had more time in the day to get all your tasks done.  Now let's add in the number of clients vying for your attention, the long days of backbreaking groomings and the stress can become overbearing. Even though we all have only 24 hours in each day, here are some strategies for working more efficiently so it feels like we’re gaining extra time.

1. Use the Time Blocking Method on Your Calendar

For those of you grooming one a pet at a time (like I do in my mobile unit) already get the concept.  Time blocking simply means assigning a block of time to one particular client, project, or task. For instance, if you have to voicemail full of return calls, block that time off on your calendar and focus on those calls. If you need time to update your website or schedule out your month of social media marketing calendar, block off 2-3 hours on your calendar. If you’re a visual learner, use Google Calendar to make colorful time blocks, such as a different color for each "hat" you are wearing.  (Cleaning, Office, Grooming, Marketing, etc.) Forget about the whole idea of multitasking, too; studies have proven that people are more efficient when they focus on a single project or task at a time.

2. Track Your Hours and Tasks to Determine Your Distractions

Distractions are everywhere, especially if you try to finish a long day of grooming and try to sit in your salon to finish your business stuff.  But even necessary tasks, like social media posts, can become a distraction if you start to meander through your newsfeed, take silly quizzes, or watch funny cat videos. If you’re not sure where you’re losing time or what your distractions are, try using the My Hours app. Start the timer at the beginning of each task and at the end to see how long it takes you to complete. Even if your mom calls during the day, start the timer. You can see at the end of the day what you accomplished and how much time you spent on these tasks. Then you can tell your mom not to call during business hours and you can save your social media distractions for the evening hours, too.  If you find your spend a lot of time checking in/checking out clients, phone calls, how long do you actually spend grooming, cleaning, etc?

3. Don’t Overestimate How Much You Can Do in One Day

It’s hard not to think we can barrel through our lengthy to-do list in one day. We just want it done so we can start the next day with a clean slate. But we still only have 24 hours in a day so instead of becoming stressed about the tasks, try implementing the 1-2-3 rule. Choose 1 large task and get started on that first thing in the morning. Choose 2 medium sized tasks and 3 small tasks. As you finish each one, cross if off your list for a visual representation of your productivity. Try melding this method with the time block method for ultimate productivity.  Danelle German has a fantastic "6 things" blog post here.

One More Time-Gaining Solution: Hire a Team or Outsource

Delegating your small, mundane, behind-the-scenes-of-your-business tasks to a receptionist or bather is another way to gain more time in your day. You can focus on the bigger, money-making tasks while she focuses on the smaller tasks. You can also outsource things such as a towel service, hire a virtual assistant, hiring a weekly or monthly cleaning service, etc.

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